Online Student Scheduling Dashboard

Screen Description

The Online Student Scheduling Dasboard screen provides a tool for displaying a given set of course requests / student enrollments or students. The page also displays information from the sectioning log (either for a particular student, or by a given filter). The page is available for administrators, scheduling deputies (can approve consent), student advisors (can change student enrollment) and course coordinators (can approve consent of instructor). Course coordinators can only see courses that are assigned to them. The page has extensive filtering capabilities (by student, group, curriculum, course, subject, consent, ...). It is possible to email students and/or change their scheduling status (admin only).

Details

Filter

Hold your mouse over the text field for two seconds to see possible filtering parameters and their required format, same as described below
Filter course enrollments or wait-listed course requests by any word from the course name or title. You can also use the following tags

area: academic area abbreviation
classification: academic classification code
consent: offering consent
course: course offering name
department: course controlling department code or abbreviation
group: student group abbreviation
major: academic major code
reserved: enrollments with a reservation
student: student name or external id
subject: subject area abbreviation
waitlist: wait-listed course requests
status: student scheduling status
Note that when you enter a tag, a drop down list of options for that tag will be displayed - especially when you start typing

Use or, and, not, and brackets to build a boolean query.
Example: subject:AAE and (waitlist:true or consent:waiting)
Click Search to apply the filter

Table

The table has three tabs - Enrollments with detailed information about courses and classes, Students with enrollment information ordered by students, and Change Log with a list of changes in enrollments. See the description for each of them below.

Enrollments

A column with clickable plus signs that enable unfolding of a course into lines with individual classes
Subject / Type

Subject area on the line with a course
Instructional Type on the line with a class

Course / External Id

Course number on the line with a course
External Id or section number on the line with a class

Title / Time

Course title on the line with a course
Assigned time of a class

Date

Dates during which the class is taught

Consent / Room

Type of required consent for a course (if empty, no consent is required)
Room where a class is taught

Available

Total number of available seats / total number of seats

Projection

Total number of projected students for the course or class

Enrollment

Number of students enrolled into the course or class (filtered by filtering criteria)

Wait-Listed

Number of students who have been wait-listed for the course or class (filtered by filtering criteria)

Reservation

Number of students enrolled into the course or class via a reservation (filtered by filtering criteria)

Need Consent

Number of students who need consent of instructor to be able to take the course (filtered by filtering criteria)

Click on any class or course to get to its Enrollments screen (which shows a list of enrolled students together with some additional information).

Students

Note: some columns need not be displayed in the table if they are not applicable to the current situation

Click on this column header to open a menu with possible actions (most actions are available only when at least one checkbox in this column is checked for some student)

Select All

Select all students in the list (check all the checkboxes)

Clear All

Clear all checkboxes

Send email...

Send email to the selected students via Send email... screen that will pop up

Mass cancel...

Cancel the schedule(s) for all selected students and inform the students about it by email in the Mass cancel... screen that will pop up

The rest are options for changing the student's status; the status types can be defined through the Student Scheduling Status Types screen

Change status to System Default (All Enabled)

This is the only status type that is always present

Student

Name of the student

Area

Academic area

Clasf

Academic classification

Major

Student's major

Status

Student scheduling status
If no status is listed, it means that the online student scheduling is enabled for the student (note: the session status must allow online student scheduling for the student to be able to work with his/her class enrollments)
See the description of the Student Scheduling Status Types screen for more details

Enrollment

Number of courses the student is enrolled in
If the filtering criteria restrict the courses, then the numbers mean "number of courses the student is enrolled in that meet the filtering criteria / total number of courses the student is enrolled in"

Wait-Listed

Number of courses the student is wait-listed for
If the filtering criteria restrict the courses, then the numbers mean "number of courses the student is wait-listed for that meet the filtering criteria / total number of courses the student is wait-listed for"

Consent

Number of courses for which the student needs a consent
If the filtering criteria restrict the courses, then the numbers mean "number of courses for which the student needs a consent that meet the filtering criteria / total number of courses for which the student needs a consent"